Human Resources Coordinator

Company: First MainStreet Insurance, L.C.
Location: Cedar Rapids
Posted on: February 15, 2025

Job Description:

Date: January 2025Location: Cedar Rapids, IAReports to: Director of Human Resources Classification: Non-exempt EEO Classification: Administration POSITION SUMMARY:The primary responsibility of the Human Systems Coordinator is to provide administrative support to the Human Systems team and colleagues. This includes managing the employee database, coordinating onboarding schedules, processing employee changes, general record keeping, and overall providing a positive experience for all our colleagues. The Human Resources Coordinator will be part of an exceptional, resourceful, and collaborative team here at First Mainstreet Insurance. ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIESHuman Resources Document Management:Prepare service personnel documentation and work with Legal on other employee agreements to be completed by staffPrepare offer letters and appropriate onboarding documentsPrepare and maintain all personnel files and employee database, including I-9'sPrepare all documents related to terminationOversee that all records are acknowledged and maintained for all colleaguesCoordinate and communicate with colleagues to ensure positive client experiences and common understandingAdministration:Benefit administration (enrollments and terminations) and vendor managementHR invoice processing and approvalWork closely with the Payroll Specialist to ensure payroll changes, bonuses and time collection, PTO and other records are accurately maintainedFacilitate, manage, and analyze strategic surveysServe as expert for HR system to achieve efficiency in system; assist in the management of access permissions for leadersAssist in our internship program onboarding and coordinationSend out pre-onboarding welcome packets to new colleaguesAssist in scheduling new hire learning and development activitiesAssist with planning and execution of special events such as benefits enrollment, firm-wide meetings, employee recognition events, volunteer opportunities, holiday parties, and retirement celebrations, as it pertains to building Company cultureMaintain controls in the HR system, so leaders have appropriate accessManage and keep job postings and job descriptions up to dateMaintain and seek out HR laws and regulatory knowledgeAssist in HR communications Distribute process checklists for employee onboarding, separations, and position/status changesRespond to internal and external HR related inquiries or requests or redirect to appropriate personServe as primary contact for newly signed employees and manage employee the onboarding process including conducting orientationOversee any buddy program or Navigator program and other ad hoc, human systems initiativesAssist our analyst and other teammates on items like compensation and benefits analysis EDUCATION & EXPERIENCECollege degree in business or HR or a designation in Human Resources from SHRM or HCRIMinimum 2 years' work experience in Human Resources Proficiency in Microsoft OfficeAble to quickly learn and utilize other computer applications i.e. Paylocity, ADP, etc. SKILLS & COMPETENCIESOrganizationTime-management and prioritization skillsFollow through and timelinessExtremely accurate and detail-orientedKnowledge of benefits terms and documents helpfulStrong mathematical skills and analysisStrong and professional verbal and written communication skillsStrong problem-solving skillsWillingness to learn and seek out responsibilitiesPHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate verbally and to listen for instructions and information. The employee is also required to sit for long periods of time often in front of a computer monitor and operate a computer keyboard. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Summary: This job description is intended to describe the normal level of work required by the person performing the work. The essential job functions outlined are primary duties and responsibilities. Other duties may be assigned as needs arise or as required.This description is not intended as a contract and is subject to change. Any written contractual agreements supersede this job description. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. PIbf02e4079860-25660-36940085

Keywords: First MainStreet Insurance, L.C., Cedar Rapids , Human Resources Coordinator, Human Resources , Cedar Rapids, Iowa